Illinois LLC Statement of Termination filing guide with required details, perjury affirmation, signature rules, fees, and submission steps.

Guide to Filing the Illinois LLC Statement of Termination

Filing the Illinois LLC Statement of Termination is the required process for officially ending a Limited Liability Company under the Illinois Limited Liability Company Act. Form LLC-35.15 must be completed accurately and submitted to the Illinois Secretary of State, Department of Business Services, along with the required filing fee.

The Illinois LLC Statement of Termination

The Statement of Termination is an official legal filing used to declare that a Limited Liability Company has been terminated. The document includes fields for the LLC’s name, the mailing address for service of process, and a mandatory statement confirming the termination.

It must be submitted in duplicate, typed or printed clearly, and delivered to the Limited Liability Division of the Illinois Secretary of State. This form establishes the LLC’s termination in state records and ensures that no future activity is conducted under the entity.

• Required identification of the LLC.
• A mailing address for legal notices.
• A mandatory declaration that the LLC has been terminated.
• Signature and affirmation under penalties of perjury.

Each element is necessary to complete the termination in compliance with Illinois law.

Required Information for the Statement of Termination

Completing Form LLC-35.15 requires providing accurate and complete information exactly as instructed. The form gathers three major categories of information: the LLC name, the address for service of process, and a formal statement confirming termination.

The Illinois LLC Statement of Termination

1. Limited Liability Company Name

The first line of the Statement of Termination requests the complete Limited Liability Company name, which must match the name on record with the Illinois Secretary of State. Providing the correct name ensures that the proper entity is being terminated and prevents filing errors or misidentification.

2. Post Office Address for Service of Process

The second section of the form asks for the Post Office address to which a copy of any process against the LLC that may be served on the Secretary of State may be mailed. This includes three lines to list the mailing address clearly. This address is essential because it ensures that the LLC receives any legal notices directed to the Secretary of State on its behalf.

3. Statement That the LLC Has Been Terminated

This exact statement is printed as item number 3 on the form and must be included as part of the termination filing. It serves as the official record that the LLC has been terminated, as required under the Illinois Limited Liability Company Act. This declaration confirms that the entity has ceased operations and is being formally concluded in state records.

Affirmation Under Penalties of Perjury

• The signer affirms the document is true, correct, and complete

The form requires the individual signing to affirm that the Statement of Termination is, to the best of their knowledge and belief, true, correct and complete, ensuring that all information reflects the LLC’s actual status. This requirement reinforces the need for accuracy and honesty in the termination filing.

• The affirmation is made under penalties of perjury

The signer must declare this affirmation under penalties of perjury, which means that providing false information may result in legal consequences. This protects the integrity of the state’s business records and holds the signer accountable.

• The signer must have authority to sign the document

The form states that the individual must have authority to sign hereto, ensuring that only a person with legal authority such as a manager, member, or authorized representative may execute the termination. This requirement prevents unauthorized individuals from terminating an LLC.

• The affirmation applies at the moment of signing

Because the affirmation is tied to the date field, the signer certifies the accuracy of the document as of the date they sign it. This helps establish a clear timeline of responsibility and ensures a consistent reference point for the filing.

Signature and Identification Requirements

• The form requires the date of signing, including Month, Day, and Year

The date of execution must be recorded accurately to document when the Statement of Termination was formally certified. This information helps the Secretary of State verify that the termination was approved at a specific point in time.

• An authorized individual must provide a signature

The designated signature line must be completed by an authorized signer, confirming their approval of the filing. This signature serves as the legal acknowledgment that the LLC is being terminated.

Affirmation Under Penalties of Perjury

• The signer must type or print their Name and Title

The form requires the signer to clearly provide their Name and Title (type or print) so the Secretary of State can identify the individual and verify their authority. This step strengthens transparency and organizational accountability.

• If signing for a company or entity, the signer must name that company or entity

The form includes an additional field stating that if the signer is executing the document on behalf of another company or entity, they must state the name of the company or entity. This creates a clear record of the signer’s relationship to the LLC being terminated.

Filing Fee and Payment Rules

• The filing fee for the Statement of Termination is $5

The form clearly lists a $5 Filing Fee required for submission to the Secretary of State. This fee ensures the state can process and record the LLC’s termination efficiently.

• Payment must be made by check payable to the Secretary of State

The document specifies that payment may be made by check payable to the Secretary of State, which standardizes the payment process for all filers. This helps prevent payment processing errors.

• If the check is returned for any reason, the filing becomes void

The form warns that if the check is returned for any reason this filing will be void, meaning the termination will not be processed unless proper payment is completed. This prevents incomplete or fraudulent filings from moving forward.

• The fee must accompany the duplicate submission

Since the form must be submitted in duplicate, the filing fee supports the processing of both copies. This ensures that the Secretary of State maintains consistent internal records for termination filings.

Submission Instructions

• The form must be submitted in duplicate

The instruction “SUBMIT IN DUPLICATE” means the applicant must provide two copies of the form when filing. This requirement ensures that the Secretary of State retains one copy while the second is used for processing or returned correspondence.

• The form must be typed or printed clearly

Applicants are instructed to “Type or print clearly”, ensuring legibility for staff reviewing and entering the information. Clear printing helps reduce errors and prevents delays caused by unclear handwriting.

Submission Instructions

• A completed return-to section must be provided

The “RETURN TO” section requires the filer’s name, street, city, state, and ZIP code so that the Secretary of State can return documents or communicate as needed. This ensures reliable mailing of official correspondence.

• Submit to the correct Illinois Secretary of State office

The completed form must be mailed or delivered to: Secretary of State, Department of Business Services, Limited Liability Division, 501 S. Second St., Rm. 351, Springfield, IL 62756, as printed on the form. Submitting to the correct office ensures the filing is handled correctly and without unnecessary delay.

Conclusion

Filing the Illinois LLC Statement of Termination officially closes your company in state records and ensures compliance with Illinois law. By providing accurate information, signing under penalties of perjury, and submitting the required fee, the termination is properly completed. For a quicker and hassle-free filing experience, FastFile can help prepare and submit your Illinois LLC Statement of Termination with accuracy and confidence.